Travel and Lodging

All student organization travel requires pre-authorization. This is true for travel paid all, in part, or not funded by the student organization's budget. 

Travel Pre-Authorization Form

Air Travel

ASUO uses Premier Travel for student organization bookings. 

Student organizations should get a quote from Premier Travel directly at 541-747-0909. Immediately (same day) after receiving a quote, submit it to ASUO, along with travel date, time, and location, using the Airfare Request Form. 

Airfare Request Form

Vehicle Travel

All student organization vehicle travel requires a driver's license and a valid driver certification card. This is true for use of personal vehicles, rental vehicles, and vehicles from UO Motor Pool.

Apply for a Driver Certification Card

Motor Pool

Individuals traveling on university business with a valid driver's license and driver certification card may rent vehicles short term from Motor Pool.

Motor Pool Reservation Request

Vehicle Rentals and Personal Vehicle Use

Arrange vehicle rentals and use of personal vehicle at least three weeks in advance of travel with ASUO Finance during business hours. Complete the Use of Personal Vehicle for Business request form before you come in.

Request to Use Personal Vehicle for UO Business

Enterprise Vehicle Rental Request


Students traveling to hotels on business should work with ASUO Finance on lodging accommodations well in advance of their travel date. To save time, complete the Travel Pre-Authorization Form and call ASUO Finance to schedule a procurement appointment before coming in. 

Student organizations traveling as a group may need to arrange a personal service contract which requires four to six weeks advance planning. Consult with ASUO Finance during business hours. 


Expenditures for meals occurring during pre-approved student organization-affiliated travel is subject to UO travel policies which include a rate cap (also called per diem). Per diem rates may not be exceeded. Please consult with ASUO Finance.