ASUO's Annual Budget Process

ASUO's Annual Budget Process

Each year, ASUO coordinates a process by which the financial allocations for I-Fee funded units are determined for the next fiscal year. This involves:

  1. Senate establishes financial benchmarks which are an approximation of the coming year’s I-Fee budget, based on the requests and priorities of each finance committee.
  2. Finance committees utilize benchmarks in order to inform decisions about the individual unit’s budgets within their purview. Decisions are arrived at during a public hearing.
  3. Each finance committee’s recommended budget is considered by Student Senate during a public hearing.
  4. Senate’s recommended I-Fee budget, having been finalized by vote, is sent to the ASUO President for consideration. ASUO President may approve or veto. If vetoed, Student Senate has a limited period of time by which to reconsider and finalize a new budget recommendation. This continues until the ASUO President receives a budget recommendation which meets their approval.
  5. President Schill reviews the I-Fee budget recommendation before passing it along to the UO Board of Trustees for their consideration in March. If approved, the budget becomes final.

For I-Fee Funded Units, the Budget Process involves four steps:

  1. Prepare and Submit a Benchmark Request
  2. Meet with an ASUO Officer
  3. Prepare and Submit a Budget Request
  4. Arrange and Attend a Budget Hearing

2021–22 Timelines for Fiscal Year 2023

I-Fee Funded Unit Timeline

September 17, 2021: Process Begins
Committee members contact units. Benchmark Forms available for contracts and departments. 

September 24–October 8, 2021: Budget Request Packets Distributed
All units receive budget request info packets including instructions. Budget Request Forms available.  

October 4–December 5, 2021: Tag meetings and Budget Hearings Occur
All units participating in the budget process must meet with a committee member and attend a budget hearing.

November 5, 2021: Budget Requests Due from All Units
Last day to submit your Budget Request.

December 5–31, 2021: Break for Finals and Winter Break  
Budget hearings typically do not occur during finals and winter break. Contact your committee for details.

January 3–14, 2022: Budget Hearings Resume
All units must attend a budget hearing and schedule a hearing date with their committee.

January 14, 2022: Last day for Units to Appeal a Budget Hearing Decision
If your unit would like to appeal the committee’s decision or has new budget information to relay, contact your committee to request an appeal by this date.

January 15–21, 2022: Appeals Hearings Occur
Committees hear all appeals by January 21, make decisions, and finalize their Budget Recommendations by January 23, 2022.

Benchmark and Committee Timeline

October 8, 2021: Benchmark Requests Due 
Departments and contracts only: Units submit a benchmark request by this date. Student orgs do NOT submit a benchmark  

October 24, 2021: Committee Benchmark Recommendations and Executive Recommendation due to Senate in Writing

October 27, 2021: Senate walks through Committee and Executive Benchmarks

November 3, 2021: Senate Votes to Establish Benchmarks

January 23, 2022: Committee Budget Recommendations due to Senate in Writing

January 26, 2022: Senate Walks through each Committee’s Recommended Budget

January 29, 2022: Senate Finalizes I-Fee Budget Recommendation
Senate’s I-Fee Budget Recommendation sent to ASUO President. If triggered, veto scenarios play out. ASUO President sends a Final Budget Recommendation to UO President for their review by February 14, 2022.

March 7–8, 2022: Board of Trustees Votes on Incidental Fee Budget

About the I-Fee

I-Fee Info

Establishing the Incidental Fee

Generally, ASUO begins to work on the Incidental Fund budget at the start of fall term. This process takes several months, and must be wrapped up and ready for presentation to the UO President approximately three weeks before the March Board of Trustees Meeting.

Recommending the Amount of the I-Fee

Throughout the budget process, particularly during discussions about budget priorities, ASUO Officers deliberate the amount of any I-Fee increase (or decrease). Enrollment and fee revenue estimates are the most prominent variables in this discussion. Per the timeline above, typically these figures are provided to ASUO in late November

If enrollment estimates include a projected increase in student enrollment, the current I-Fee amount will produce a larger revenue stream going forward. Provided expenditures aren’t dramatically increasing, a minimal increase in the I-Fee may be sufficient to cover the expenses for the next year.

Once the enrollment and fee revenue estimates arrive, ASUO Officers use a common spreadsheet to input potential fee and cost scenarios in order to inform their discussions about budget priorities.

There is a 5-percent statutory maximum increase in the Incidental Fee amount from one year to the next. Any request in excess of 5 percent requires the review and approval of the Oregon Higher Education Coordinating Committee (HECC).